AI OCR

Cost effective, fully integrated, self learning 

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  1. QUICK START - one simple install and a quick configuration of a handful of parameters and you're ready to start using the system. Our system is based on the Rossum AI platform which achieves around 95% accuracy in 30 days from regular processing. 
  2. AUTOMATED - We only use the PRO level package offered by Rossum which offers fully automated learning a via a dedicated AI engine. We offer two levels of automation, a Lite one which captures basic header information and is marginally faster than our Line Level setup which can extract invoice lines and tabular data.
  3. OUTPUT HOW YOU WANT- choose to extract the documents to the ERP document archive (available now), or export an EI02 xml for re-import and PO matching (coming soon).
  4. IMPROVED WORKFLOW- we've tried to work some of the niggles out of the current document system such as; being able to limit users to their own batches, reassign batches and passing the username into documents for registration

Bespoke Setup

We tailor your processing queue to speed up the processing and only retrieve the data you need.

1

Specification

Choose from our Lite simple queue or our detailed line level extraction at no extra cost.

2

Implementation

We apply these values into your queue schema so all invoices will be tested against these. Any fields without a unique value will use your overall queue threshold.

3

Action

When invoices are processing if they meet your defined validation criteria  they will pass straight through. Others will be made available for review to train the system, linked directly from the ERP system

Import and Upload 

Invoices can be input by three methods; upload from ERP, scan from a smartphone app and sent in via email.

Everything is controlled from within your ERP system with the same look and feel as the rest of the system that people already know. Both desktop and web are included.

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Validate Documents

During setup or if you recieve a new format for the first time, the system may need a little help to confirm it is correct. This is done by simply clicking an icon in the ERP system

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Export Documents

Export documents to the document archive to be processed by standard processes (for example DS03 to EI02) or export an XML to import as an EI02 file for line level matching

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Pricing

Combined annual number of invoices up to:

£ 1100

Monthly price (charged annually)

Remember you can save even more processing costs by combining this solution with our supplier portal, allowing suppliers to be self sufficient in invoice enquiries and masterfile changes..

FAQ

The OCR tool can currently process PDF, JPG and PNG files

The AI tool can be trained to capture any Latin text based documents.
Discuss your requirements with us and we can look to develop a bespoke queue and Unit4 integration for you to capture data and store the documents

We use the Rossum tool for processing the OCR. Their website has a lot of information about how your data will be stored and used.
As standard we use their Dublin servers for processing and invoices will be retained for 6 months, as reccomended by the Rossum team to get the best out of the AI retraining.
However we can discuss any additional processing location and / or data retention requirements you may have. The minimum recommended retention is 7 days.

Links to Rossum:
GDPR terms
Terms of Service

As a part of your license fee you will get access to the Integra support desk for supporting the OCR tool

Daftsolutions Ltd

Erp-apps.com is provided by Daftsolutions Ltd 
Registered #08410929

Contacts

Email: info@erp-apps.com

Links

Integra-Associates

Daftsolutions